_____________________ [Mention the name of the recipient]
_____________________ [Mention the Designation of the recipient]
_____________________ [Mention the recipient’s company’s name]
_____________________ [Mention the recipient’s official address]
Date _____________ [Mention the date on which the letter is being written in dd/mm/yy format]
Sub: _________________ (Mention the purpose of writing the letter in not more than one line)
Dear/ Respected Mr. _____________ [Mention the last name of the recipient],
I am writing this letter on behalf of the entire team at ____________ (mention the name of the organization). As you know we have been associated with you since the last ___________ (mention the number of months/ years) and have successfully completed a number of projects together. However, this time we would not be able to finish the assignment given by you on the specified time due to ______________ (Mention the reason for delay).
We would request you to please extend the date of submission. We hope you understand our concern.
___________________ [Sender’s Name]
____________________ [Sender’s Designation]
__________________________ [Company’s Name on behalf of which the letter is being written]